The Escrow Officer is responsible for pre-closing, coordinating with agents and lenders, preparing settlement statements, conducting the closing, assuring title policies are issued, as well as preparation and recording of documents. S/He is required to exercise extreme independent judgment and to possess the knowledge and experience necessary to efficiently handle any situation that may arise during the escrow/closing process.
DUTIES & RESPONSIBILITIES
- Manages all files to include processing escrows, including new subdivisions, re-sales, demand escrows, assignments, exchanges, loans, re-financing and other miscellaneous transactions
- Orders all documents needed to close each file in a timely manner (i.e., demands, loan documents, tax certifications, inspections, surveys, payoff statements, bring downs/updates and insurance).
- Review and clear title, identify underwriting concerns and prepare settlement statements and closing packages. Complete post-closing duties including recordings, wire transfers.
- Act in accordance with Good Funds Policy, as well as assure each transaction is balanced prior to disbursement
- Completes deeds, notes, requests for notice, subordination agreements, financing statements, etc. (as applicable by legal standards within each jurisdiction)
- Works with the title department in resolving issues (e.g., legal descriptions, easements, lot splits, vesting, federal tax liens, abstracts of judgment, bankruptcies, boundary disputes, and encroachments)
- Delegates appropriate duties to the escrow assistant
- Provides agents with weekly status update on every file
- Follows company standards and practices when processing transactions, as well as applicable state laws and guidelines
- Returns all calls, voicemails, and emails in a timely manner
- Performs other duties as assigned and adheres to The T.A. Way, regulatory requirements, policies, procedures and guidelines
- Minimum three (3) years of escrow experience required.
- A high school diploma is required. Associate degree Preferred
- Must be a Notary Republic or be bondable. Title Insurance license may be required
- Understands escrow standards, title clearance, real estate regulations and guidelines, and document preparation.
- Comprehends pay off per diems, tax prorations, interest, and the like.
- Understands and can explain lender documents and recordings
- Adapts to new, different, or changing requirements and is attentive to details
- Maintains privacy and confidentiality of company information, as well as that of customers and co-workers; treating all with honestly, fairness and respect
- Pleasant, courteous, and professional when dealing with internal and external customers or clients
- Displays responsible behaviors at work and a willingness to seeks out new challenges
- Plans and prioritizes work to manage time effectively and accomplish assigned tasks
- Uses information technology and related applications to convey and retrieve information to include title software and e-recording.